The Print Checks screen allows you to print out any payment that has been entered in the system and has not yet been assigned a Check Number.
After you have created payments from the To Pay As Of Date section on the left-hand side of the Today Purchasing page. You will see Payments: Checks To Print.
From the Print Checks page, choose the Cash Account of the payments to print, then click Print Checks.
NOTE: Check Proof will generate a PDF that summarizes what is listed.
This will generate a PDF in the viewer. You can then choose to Downland the PDF or Send it to your Printer.
NOTE: Each browser has its own PDF viewer, and so the location of the Download and Print buttons may vary.
TIP: The print checks screen uses the browser's PDF viewer to display. For consistency, print the check using the same method used when setting up the Check Format We have found that downloading the pdf and opening directly in Adobe Acrobat/Reader provides the most consistency between machines and printers.
After you close the PDF viewer. You are then shown the confirmation screen, where you can Post and Confirm the payments.
NOTE: Clicking Confirm Printing is when the system assigns the printed check numbers to the payments.
When selecting invoices for payment, if there is more than one invoice for the same vendor, only one payment/check will be created. The single payment will display one line per vendor invoice and total all invoice to create a total payment.
If you do not see the payment in the check print screen, go to Views > Payments to confirm that a check number has not already been assigned to the payment in question. If there is a check number, you will need to delete this field for it to appear in the print check screen.
If you need to make a payment that is less than the amount owed to a vendor, you can adjust the amount to pay at the time you create the vendor payment via the To Pay As Of Date section of the Today Purchasing workflow.