Workamajig provides a simple way to select vendor invoices and create payments that can be printed on your preferred pre-printed check stock, used to track ACH payments or track a credit card charge payment.
The select invoices to pay can be used to create a payment that will be printed on check stock, paid by ACH or create a credit card 'payment'.
Menu>Purchasing>Today-Purchasing> along left side: To pay as of (date)>Vendor Invoices>
Click on Vendor Invoices.
This will open the Select Invoices To Pay screen. Use the Search Options to limit the results.
Tick the check-boxes next to the Invoices you want to create payments for. The Pay $Amount button will appear.
Clicking on Pay $Amount will open the Payment Options panel.
If Paying By Check Or ACH
CASH tab is highlighted.
Select designated Cash Account (i.e. Bank Account).
Press Generate Payments.
NOTE: Workamajig is designed to create one payment per vendor. Multiple invoices from the same vendor will be combined into a single payment. The Stubs will display one line per invoice. If each invoice needs an individual payment, you will need to select one invoice, Generate the payment. Repeat this process for each invoice.
If Paying With A Credit Card
Click on the CREDIT tab
Select a pre-setup Credit Card account. This will create a Credit Card Charge in the system.
Follow the Credit Cards workflow from there.
NOTE: You can also use the Search Options Vendor Accepts Credit Cards as a way to filter down the results prior to section.
Invoices Billed to Client: restrict results to vendor invoice where the order or vendor invoice has been billed to the client
Invoices Paid by Client: restrict results to vendor invoices where the client has fully paid the client invoice associated with the vendor invoice/order
Generate a Partial Payment
If you want to pay less than the invoice amount, click into the Amount to Pay field associated with the invoice and enter the amount you want to pay. The next time you run this screen, the remaining invoice amount will be available to pay.
There are a number of search options to help filter down the vendor invoices to pay:
Company Type: select from predefined list of company types.
Vendor: select a specific vendor.
Client: select vendor invoices associated with a specific clients projects.
GL Company: Select specific GL Company.
AP GL Account: select a specific Accounts Payable.
Due By: select date: filters to on or before Vendor Invoice Due Date field.
Posting Date Range: select date(s) based upon Vendor Invoice Posting Date.
Invoice Billed to Client: display invoices where the order/invoice has been billed to client.
Invoices Paid by Client: display invoices where the client invoice that includes order/invoice has been fully paid.
Invoices Marked As Billed: This can be used to find Vendor Invoices that have been Marked As Billed as part of the Fixed Fee billing process.
Posted Invoices Only: display posted vendor invoices.
Accepts Credit Cards: display only vendor invoices where Vendor Accepts Credit Cards is checked.
Does Not Accept Credit Cards: display only vendor invoices where Vendor Accepts Credit Cards is Unchecked.
Accepts vCards: display only vendor invoices where Vendor Accepts vCards is checked.
Does Not Accept vCards: display only vendor invoices where Vendor Accepts vCards is Unchecked.
ACH Enabled: display only vendor invoices where ACH Enabled is checked.
All Vendor Invoices: Defaults when you click on Vendor Invoice to pay. Shows both Regular Vendor Invoices and generated Vendor Invoices from Expense Report .
Regular Invoices Only: Allows you to filter down to Regular Vendor Invoices only.
Expense Reports Only: Defaults when you click on Expense Report to pay.
Exclude From 1099 Detail
The 'Select Invoices to Pay' screen allows you to enter the amount to "Exclude from 1099" while paying the invoice. To see this information directly on screen the "Exclude From 1099" field needs to be added to the layout.
Customizing Fields to the Layout
While in the 'Select Invoices to Pay' screen click on …MORE > System Settings > edit columns and check the box next to "Exclude From 1099" field which will add it to the columns. Adjust 'Display Order' as needed. Click DONE and SAVE.
When paying vendor invoices, enter the total amount to pay as normal for each invoice. Then when needed, enter the amount to "Exclude From 1099" while still on the Payment Selection (at the Invoice level). This does not change the amount being paid, but instead designates an amount that should be excluded from the 1099 reporting detail.