Workamajig tracks the cost of each employee's time entry based on their set hourly cost from their employee record. Additionally, the system also tracks the employee's monthly cost. Both of which will be explained in further detail in this guide.
Who can/should see this in reports & lookups
There is a security group right called 'view labor net cost per hour in lookups and reports'. This will give the users within that group the ability to see the hourly cost of each employee's time entries in time report views where you can drill down, such as the actual hours' column within the project schedule.
- If a user's security group does not have this right, the billing rate will populate/duplicate into the cost rate in these views.
- Custom reports do not follow security group rights. This is because custom reports is not accessible to anyone other than an administrator from a new install. So if you need to use the Time detail data (with labor net) custom report for general use, then use the Time detail data (no costs) version to make your report visible to regular users.
- If you do not wish for the employee to be able to see the hourly costs in the Project profitability section of the dashboard, then you can limit this by not giving the right to 'view the profit snapshot' (Project dashboard > View the profit snapshot).
We recommend that the hourly cost include direct pay, benefits, and taxes over the total hours they're getting paid for in the year (i.e., annual pay/benefits/payroll taxes tied to a salary divided by 2080 hours: 52 weeks times 40 hrs per week). They get paid for holidays and vacation, so those hours should be included.
Do this for ALL employees so they get tracked equally when looking at reports like Billable summary - Hours or Billable summary - Dollars reports. You can then use the Labor budgets to set the billable target for each user.
For those salaried people, they also need to include the monthly cost (i.e., meaning: not only do they include their hourly cost but also enter their monthly cost that includes pay, benefits, and taxes).
This is a process that must be run manually after all time entries for the month have been entered before running this process in the Client/project multi-view reports.
For example, if a monthly employee entered more hours in one month, then the hourly cost of each time entry during that month would be lower so that the sum total of those hourly costs equals the monthly cost value for that employee.
For more info on using Monthly costs in financial reports, please review the Recalculate standard cost [in-depth guide].