Labor Budgets – Workamajig

Labor Budgets allow the planning of the amount of hours and billable dollars staff will generate during the year. This is helpful for forecasting labor revenue when people may work more than a standard work week. These labor budgets are then used in the Chargeability Reports.

This also allows the calculation of revenue per employee in situations where an employee(s) that is strictly overhead and do not fill out time sheets directly to a project. For each budget, the total available hours, target billable hours and total billable dollars that a staff person is expected to generate each month can be specified.

There are security rights which may prevent the ability to see staff from other GL Companies, offices or departments. This way each department manager is able to enter a budget for each of their employees.

Add a Labor Budget

Go to Menu > Accounting >Today-Accounting > at the top click> Labor Budgets.

or Menu > Accounting >Today-Accounting > Views: Labor Budgets> at top of page clickNew

Title: (required) Enter a descriptive name for the budget. NOTE: Including the year in the Title helps to organize the Labor budgets.

Employee Available Annual Annual Hours: enter total hours to be accounted for in the year by each employee (i.e. 2080).

Target Billable %: enter the percent as a whole number as to what percent of the employees time should be billable (i.e. 75). NOTE: this will be used to create the budget for all employees but can be adjusted on the individual employee level.

Click SAVE to create the labor budget

The new labor budget will be created and contain each employee and may be grouped by GL Company/Office/Department.

Managing the Budget

Once created you are able to adjust the labor budget in the following ways:

Edit Budget: >click ...more >Edit Budget

The panel allows you to:

Edit Title of the Labor Budget

Active: check/uncheck to make the labor budget active/inactive for Chargeability reporting.

Click SAVE

Add Person: click ...more>Add Person

Person: Select an employee from drop down list

Billable Hours: enter in total yearly hours

Target Billable %: enter in whole number percentage

Hourly Rate: enter in hourly billable rate for the selected employee

Click SAVE

Edit Budget

When creating a new budget, the system will set the Available Hours and Target Percentage the same for each employee.

To edit the individual employee annual details, click into the fields to update the Available hours, Target %, Target Hours, Hourly Rate, Annual Gross and comments field.

To Edit an individual Employee’s monthly detail, click on the Employee’s name. This will open the Month Detail panel. In this screen, the Available Hours, Target %, Target Hours and Total Gross for each Month can be updated.