Vendor accepts credit card [in-depth guide]
Guide contents: Setup | Workflow | Additional workflow | Resources
This guide will offer you detailed use of the 'vendor accepts credit card' option in vendor setup.
The purpose of this feature is to limit your view of invoices within the Select invoices for payment screen only. Additionally, this process can flow into the credit card connector if setup to download transactions.
From Vendor setup, you can check the option 'accepts credit card'.
If using the credit card connector, you can also set up a credit card account that mainly pays for this vendor's invoices.
NOTE: If you modify the companies listing screen, the field called 'email card info to' relates to this option being checked in the vendor setup.
Go to Menu > Purchasing > Payments > Selected invoices for payments.
From this screen, you can now limit the results by checking 'vendor accepts credit cards'.
You will then see only invoices for vendors with the option checked.
You will see that 'pay with a credit card' is already checked.
Click Create charges. This creates a credit card charge in the system and not a payment.
If you have credit cards set up to download transactions nightly, you can access the credit card connector the next day to match the unmatched charges with the transaction that was downloaded.
Go to Menu > Purchasing > Credit card connector.
Click on (highlight) the line for the downloaded record of the actual transaction, and the line for the unmatched charge (this is the charge we created from the Select invoice for payment screen) in the lower half of the connector screen.
Click on the Match entries icon. The charge & transaction are now fully processed & accounted for in the system.
Payments overview [in-depth guide]