Media: Print items [guide]
Guide contents: Navigation | Add a print item | Additional details | Resources
Navigation
Admin/manager > System setup > Media > Print items
Print Items are used to categorize your purchases of different types of print purchases. These would typically include magazines, newspapers, and outdoors. The item is also used to expense the purchase to the correct expense account when a vendor invoice is billed and WIP is tracked in the general ledger.
Add a Print/Digital item
- Click the button to add a new item.
- Item ID: enter a unique Item ID for the item. This ID will be what people enter on transactions.
- Item name: enter a descriptive name for the item.
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Use Markup: Default= Unchecked
Unchecked: the item uses Commission based pricing>>Gross x Commission = Net
Checked: the item uses Markup based pricing >> Net x Markup = Gross
NOTE: The commission/markup will be used as the default in entries for your broadcast orders. This setting can be changed on the BO line, if needed. - Standard description: enter a description that you would like copied onto estimates when entering expense items.
- Billing item: drop-down menu, select the appropriate billing item for this item.
NOTE: If you use Strata, you will sync over the print items from those programs. Following the sync, you must set up the GL accounts and tax settings.
Additional details
There are additional setup fields to consider when adding a new print/digital item. These details can be accessed by clicking onto a print/digital item and selecting the icon.
- Expense account: enter the appropriate GL expense account for tracking the purchase of this item. This expense account will default into orders and vendor vouchers. It can be changed within the order or voucher.
- Sales account: Enter the appropriate GL sales account to track the sale of this item. When selecting the item, this sales account will default to client invoices.
- Active: controls if the item is available when entering transactions.
- Tax 1/2 applies: check the appropriate box. These tell the system that this item is taxable, when appropriate or not. The tax rate will come from the client/vendor company record or the client invoice.