This guide will offer you detailed use behind the "Vendor Accepts Credit Card" option in Vendor Setup.

The purpose of this feature is to limit your view of invoices within the Select Invoices For Payment screen only. Additionally this process can flow into the Credit Card Connector if setup to download transactions.

Setup

From Vendor Setup, you can check the option Accepts Credit Card.

If using the credit card connector, you can also set a Credit Card Account that mainly pays for this Vendors invoices.

NOTE: If you modify the Companies listing screen, the field called "Email Card Info to" relates to this option being checked in the Vendor Setup.

Workflow

Go to Menu > Purchasing > Payments > Selected Invoices for Payments.

From this screen you can now limit the results by checking Vendor Accepts Credit Cards.

Click Search.

You will then see only invoices for Vendors with the option checked.

You will see that Pay with a Credit Card is already checked.

Click Create Charges. This creates a Credit Card Charge in the system, and not a Payment.

Additional workflow

If you have Credit Cards setup to download transactions nightly, you can access the Credit Card Connector the next day to match the Unmatched Charges with the transaction that downloaded.

Go to Menu > Purchasing > Credit Card Connector.

Click on (highlight) the line for the down,downloaded record of the actual transaction , and the line for the unmatched charge (this is the charge we created from the Select Invoice For Payment screen) in the lower half of the connector screen.

Click on the Match Entries icon. The charge and transaction are now fully processed and accounted for in the system.

Resources

Setup For Vendors

Payments

Credit Card Connector