Vendors refer to the term of a company record that is set up as a vendor.

To first set up a company, please see the Companies Overview and more specifically how to Add New Company guides.

From the company record, you can then click on the Vendor Setup tab for the following.

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Vendor Setup

Vendor Details

Convert to Vendor

Checkbox. (uncheck the box to inactivate this Company as a vendor. If the vendor is currently part of a project, invoice or billing the checkbox cannot be de-selected)

Vendor ID

Text box, enter a required ID for the vendor. Note: As with all IDs in the system, this can be alpha-numeric, many will use an abbreviation of the company name. No special characters are allowed.

Overhead Vendor

Makes it so all transactions (i.e. Credit Cards Charges, Vendor Invoices) entered for this vendor cannot be billed to a client. Thus only gets tracked as overhead when calculating company profitability.

On Hold

When checked, the system will prevent their invoices from appearing in the "Select Invoices for Payment" screen. So you don't accidentally pay any of their vendor invoices.

Terms

• Enter a valid percentage for Terms Percent.
• Enter a valid numeric value for Days
• Enter a valid value for Net.

Default Expense GL Account

Overrides the Default Expense Account set in GL Tracking Options.

Default AP Account

Overrides the Default Expense Account set in GL Tracking Options.

Default Sales Tax 1

Choose from the preset list of Sales Tax Rates.

Default Sales Tax 2

Choose from the preset list of Sales Tax Rates.

Default Approver Person

Overrides the person set in Transaction Preferences.

1099 Form

In the 1099 Form drop-down, select a value. Misc and Int will then show the Box field.

Box

In the Box Form drop-down, select a value for the type of 1099. For further info, visit the IRS website.

DBA

Allows you to manually enter in a name that you can then print on the check.

Print DBA On Checks

Prints the above name.

EIN Number

In the EIN/SSN text box, enter a value for the company's Entity ID or Social Security Number.

Vendor Accepts Credit Card

Limits the view of vendors in the Select Invoices For Payments screen.

Please review the Accepts Credit Card guide for more information on the setup and use of this option.

One Payment Per Invoice

Creates a payment for each invoice, instead of one payment for multiple invoices to this vendor.

Credit Card Payee Name

This ties into the Credit Card Connector feature.

NOTE: This will be populated automatically when you like a payee to a vendor in the connector screen.

Payment Address

Choose an address from the list of addresses entered on the company record.

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Resources

Companies Overview

Credit Cards Overview