Menu > Admin > System setup > GL settings > GL classes
GL classes are used to segment transactions posted to the general ledger. They can be used for several different types of needs. The most common use of classes is to segment transactions by company, department, or office. When entering transactions such as vendor invoices or client invoices, you can select different classes on each transaction at the header and the line. When the transaction is posted to the general ledger, the system will add the class from the transaction on each posted entry. When running your financial reports, you can filter the transactions on the report by class.
You may wish to review information on the use of GL companies, as this may provide a better way of segmenting your business.
Add a GL class
- Click the button to add a new class.
ID: required - enter a unique ID. The Class ID is often used when selecting the class for transactions.
Name: enter a descriptive name for this class.
Office: you may associate an office with the class
Department: you may associate a department with the class
Description: enter a description of how this class should be used. Currently, this text is for reference only.
Active: determines if this class can be selected in the system for transactions. If the class has been used, unchecking active prevents further selection but does not affect reporting against the class.
- Click the Save button.