Accounting setup [in-depth guide]
Guide contents: Main setup | Staff setup | Project setup | Purchasing setup | Billing setup | Misc setup | Go live - accounting
Workamajig has tried to make it easier for our users to get up and running by setting up much of the accounting functionality based on industry standards. You are welcome to make changes to areas already set up. However, you may find the Workamajig default settings are more than adequate to meet your company's needs.
Below are areas of Workamajig that will have a bearing on your accounting workflow.
General ledger accounts/chart of accounts: Based on an industry standard.
GL tracking options: Setup of default accounts used for billing & purchasing.
Transaction preferences: Setup of default approvers and project defaults.
Employee setup: Accounting > Hourly cost: It is recommended that you wait until you 'go live' to enter this information.
Project status codes: Used to define when a project allows time & expense entries.
Purchase items: Setup of typical items brought in from outside the agency.
Expense report items: Setup of typical reimbursable expenses brought in by Staff.
Media items: Setup of broadcast items, print items and interactive expense items.
Check formats: Setup of printing format for checks.
Clients: Set up the billing settings specific to each client.
Services: Setup of labor categories used by staff to track hours.
Sales tax: Setup of appropriate sales tax rates.
Invoice templates, invoice/estimate layouts: Setup of appropriate client invoice layouts.
Billing items/groups: Setup of categories used for client invoicing to group together labor & expense items.
Financial budgets: While this is optional, you can gain a lot of detail as this will flow into various reports.
Labor budgets: While this is optional, you can gain a lot of detail as this will flow into various reports.
GL offices: A two-part feature that can be used for project management needs, as well as financial reporting.
GL departments: A two-part feature that can be used for traffic management needs, as well as financial reporting.
GL companies: Used for the top most reporting in the system, in the case where you are managing multiple agencies with a shared system.
Go live - accounting
Go live procedures: Follow these steps to get your accounting side of the system up and running.