Workflow | Advanced Features | Paying With a Credit Card | Resources

Workflow

To generate payments from your Vendor Invoices, start by going to the Today Purchasing page. Then from the To Pay as Of Date section from the left-hand workflow, click on Vendor Invoices.

This will open the Select Invoices To Pay screen. Use the Search Options to limit the results.

Tick the checkboxes next to the Invoices you want to create payments for. The Pay $Amount button will appear.

Clicking on Pay $Amount will open the Payment Options panel. Here you can choose which Cash Account the payment will be paid out of. Lastly, click on Generate Payments.

Repeat this process as needed. There are separate options for Expense Reports and Credit Card Charges.

Now you can move onto Print Checks, ACH Files, CSI VCard, or AMEX vPayment for the next step in this workflow.

Advanced Features

Detailed Options

Invoices Billed to Client: restrict results to vendor invoice where the order or vendor invoice has been billed to the client

Invoices Paid by Client: restrict results to vendor invoices where the client has fully paid the client invoice associated with the vendor invoice/order

Generate a Partial Payment

If you want to pay less than the invoice amount, click into the Amount to Pay field associated with the invoice and enter the amount you want to pay. The next time you run this screen, the remaining invoice amount will be available to pay.

Multiple Invoices for the same Vendor

If there are multiple invoices selected for the same vendor, only one payment will be created. If each vendor invoice needs an individual payment, you will need to select a single invoice>create payment> then repeat these steps for each vendor invoice.

Paying With a Credit Card

From the Payment Options, click on the Credit tab to then choose a pre-setup Credit Card. This will create a Credit Card Charge in the system and then follow the Credit Cards workflow from there.

NOTE: You can also use the Search Options for Vendor Accepts Credit Cards as a way to filter down the results prior to section.