Workamajig provides a simple way to select vendor invoices and create payments that can be printed on your preferred pre-printed check stock, used to track ACH payments or track a credit card charge payment.
The select invoices to pay can be used to create a payment that will be printed on check stock, paid by ACH or create a credit card 'payment'.
Menu>Purchasing>Today-Purchasing> along left side: To pay as of (date)>Vendor Invoices>
Click on Vendor Invoices.
This will open the Select Invoices To Pay screen. Use the Search Options to limit the results.
Tick the check-boxes next to the Invoices you want to create payments for. The Pay $Amount button will appear.
Clicking on Pay $Amount will open the Payment Options panel.
If Paying By Check Or ACH
CASH tab is highlighted.
Select designated Cash Account (i.e. Bank Account).
Press Generate Payments.
NOTE: Workamajig is designed to create one payment per vendor. Multiple invoices from the same vendor will be combined into a single payment. The Stubs will display one line per invoice. If each invoice needs an individual payment, you will need to select one invoice, Generate the payment. Repeat this process for each invoice.
If Paying With A Credit Card
Click on the CREDIT tab
Select a pre-setup Credit Card account. This will create a Credit Card Charge in the system.
Follow the Credit Cards workflow from there.
NOTE: You can also use the Search Options Vendor Accepts Credit Cards as a way to filter down the results prior to section.
Invoices Billed to Client: restrict results to vendor invoice where the order or vendor invoice has been billed to the client
Invoices Paid by Client: restrict results to vendor invoices where the client has fully paid the client invoice associated with the vendor invoice/order
Generate a Partial Payment
If you want to pay less than the invoice amount, click into the Amount to Pay field associated with the invoice and enter the amount you want to pay. The next time you run this screen, the remaining invoice amount will be available to pay.
There are a number of ways to restrict the vendor invoices visible to create a payment:
Company Type: select from predefined list of company types
Vendor: select a specific vendor
Client: select vendor invoices associated with a specific client project
GL Company: Select specific GL Company
AP GL Account: select a specific Accounts Payable
Due By: select date: filters to on or before Vendor Invoice Due Date field
Posting Date Range: select date(s) based upon Vendor Invoice Posting Date
Invoice Billed to Client: display invoices where the order/invoice has been billed to client
Invoices Paid by Client: display invoices where the client invoice that includes order/invoice has been fully paid
Posted Invoices Only: display posted vendor invoices
Accepts Credit Cards: display only vendor invoices where Vendor Accepts Credit Cards is checked
Does Not Accept Credit Cards: display only vendor invoices where Vendor Accepts Credit Cards is Unchecked
Accepts vCards: display only vendor invoices where Vendor Accepts vCards is checked
Does Not Accept vCards: display only vendor invoices where Vendor Accepts vCards is Unchecked
ACH Enabled: display only vendor invoices where ACH Enabled is checked