Everyone: Time Sheet

Accurate time entry is essential for measuring the profitability of your business. There are multiple places available for users to enter time, depending on your needs & preferences.

Menu Navigation

The Timesheet screen is designed for the individual user to access their personal timesheets for review and submission for approval. Security settings may allow you to view others' timesheets. Once a timesheet is submitted for approval or is approved, access for editing the timesheet is located in Admin/Manager>Today-Manager: Views: Timesheets. 

Today Screen Access

From any Today page, you can click on the clock icon to quickly access your timesheet.

Add Time

By default, your time input will appear in a day view. Select the tab in the upper right corner to switch to a week view.

Select Add a Time Entry. Choose the Project, Task, and Service and input your hours and comments.

When a task is finished, select I am done with this task.

To input time on other dates, select the calendar icon and then the appropriate date.

Start A Timer

Click the insert row tab to add hours for a new project or task. You can enter the amount of time worked or start a timer.

Select the + icon to start a timer. You can view the timer box on the right side of the screen.

Once the timer is stopped, you can view the details of your recorded time on the right-hand side of the screen. Add any additional information and select Save.

NOTE: If the timer is left running for an extended amount of time, you can save or discard the amount of time recorded, or manually adjust the displayed Hours prior to saving.

Copy Hours (Week Only)

Select More and Copy Week.

Choose the week you want to copy from and select the week you wish to copy to. You can also copy the comments checking off the Copy Comments box. Select Copy to save.

NOTE: Only the Project/Task/Service/Comments will be copied to the selected date. The actual hours do NOT copy over.

Submit Hours

You can submit hours on a daily or weekly basis.

When all time has been entered at the end of the day/week, select Submit.

Ensure the proper hours have been inputted and select Submit. Submit all hours displayed by clicking the All icon.

NOTE: Once submitted, the time is then sent to a designated reviewer and must be approved before the time can be billed. If rejected by the reviewer, you will receive an email with his/her comments. You can then make necessary changes and resubmit.

If users have the right to approve their own time, then no approval process is necessary and time is reviewed during the billing process instead.

System Settings

System Settings allows you to customize or alter your default display settings.

Select More and System Settings. Alter the Time Entry Settings for each group by selecting the override box, the Settings you want, and selecting Save.    

NOTE: Security settings may limit your ability to use some tabs on this screen.

Timesheet Approval

Once you submit your timesheet for approval, it will be sent to the timesheet approver designated on your employee record. The approver will see the timesheet under your Approval Items.

Once a single time entry has become "billed on a client invoice", the entire timesheet becomes locked from editing. If nothing has been billed yet, you can un-approve a timesheet by going to Search > Views to access My Time Sheets. Then, search for the Time Sheet in question, open it and un-approve it. You will need the Security Rights to un-approve transactions or you can ask one of your Administrators to assist here.