The Calendar can be accessed from either the Menu Navigation or any of the Today pages. From the calendar, you can create meeting reminders for yourself or a group of people. The calendar is also used to enter company holidays and out of office event so that other users are aware of your availability.
Today Screen Access
From any of the Today pages, click on the calendar icon to access the calendar screen.
Toggle between day, week or month views by selecting the icons in the upper right corner.
Add, Remove, Edit An Event
To add a new event, click on the day.
To find the next available time where all attendees are available, select the Find A Time tab.
NOTE: Attendees must be added to the meeting before selecting Find a Time.
Conflicting meetings will appear as a notification in the meeting details.
Add Time From A Meeting
From any Today page, you can add time by clicking on a meeting that appears under the Today's Schedule.
For best results, you can link the meeting to a project and task that will populate the time entry form.
This allows you to customize and view Public and Others calendars by selecting ...more > Display Options.
Show legend with the calendar - Shows or Hides the list of available Calendars on the left-hand side, right from the Calendar page itself.
Display work week in week view - This option will hide Saturday and Sunday from the Weekly Calendar View.
Show 12 hour day - This option will only show the time between 7 am and 7 pm.
Show non-All Day Meetings as a solid color - Works with the Monthly view, so that all meetings have a shadow box around the text.
My Calendars - By default, you are given a personal calendar. This suffices to use all of the system features.
Public Calendars - By default, there are two public calendars, one for Public Company Meetings/Holidays, and another for Vacations.
Resource Calendars - This is for you to add rooms or some kind of resource other than a person you want to book time for on a calendar view.
Published Calendars - These come from published Traffic Calendars.
Others Calendars - This will list all the Calendars you have been given rights to view and access.
This is used to display other calendars in-line with your own, such as Public Calendars and other Calendars.
NOTE: To edit the Resource Calendars, you currently have to do this in the Classic interface.
Add New Calendars
You can add additional Personal Calendars and/or Public Calendars by clicking on the Plus Sign from the My Calendars and Public Calendars section respectively.
NOTE: There is not really a need to add additional personal or public calendars as your default setup has all the calendars you need for the system to function properly. Whereby adding attendees is the key to having a meeting show up on someone else's calendar view.
Here you can manage your Google and/or Exchange Calendar syncs.
Please refer to the Google Calendar Sync guide for more info on this setup.
This allows you to make some global changes for all users or per security group.